MINUTES
TOWN MEETING
June 3, 2013
Emmitsburg Town Office
Present:
Mayor Donald Briggs; Commissioners Clifford
Sweeney, Christopher Staiger, Patrick Joy, James
Hoover and Tim O’Donnell, President.
Staff present were Vickie Felix; Donna Despres,
Town Clerk and Dave Haller, Town Manager.
_________________________________________________________________________
I. Call to Order
Commissioner Tim O’Donnell, President of the
Board of Commissioners, called the June 3, 2013
Town Meeting to order at 7:30 p.m. Pledge of
Allegiance was recited.
Approval
of Minutes
The Minutes of the May 20, 2013 Town Meeting
were approved as corrected.
Commissioner Comments
Commissioners cited announcements to include
upcoming events; July 7th the Christ
Community Church’s family day in the park; June
22nd Knights of Columbus’ St.
Joseph’s Annual Golf Tournament. Volunteers are
needed for Heritage/Community day. A letter
was shared from a representative for Erin
Dingle, Branch Administrator of the Thurmont
Libraries in regards to summer programs.
Mayor’s Comments
Mayor Briggs announced that Emmitsburg
Elementary School will be having play day
this week to celebrate the end of the school
year. There will be a Seton Center Board
meeting tomorrow night. He congratulated all
the seniors that will be graduating from
Catoctin High School this Wednesday night. He
recognized Greg Weaver’s son who finished his
first plebe year at the Naval Academy and Maggie
Myles who made the U-20 National Rugby team.
Administrative Business
·
Email in regards to commentary that has been
received about wrong-way traffic from Irishtown
Road onto Brookfield Drive
·
Brookfield community – areas that are not
considered meadow areas are not being fully cut
– Jerry Muir has followed up on this.
·
Citizens’ advisory committee – would like to
appoint out-of-town resident Richard Lindsey;
put on consent agenda. Follow up with members
who do not attend meetings.
·
Project Open Space grant money – Flaws in
process…Board would like to be more involved in
grant cycle.
·
Proposal from the citizens’ advisory committee
to run a water line to the minor league field.
Mr. Haller will get a cost estimate. Also a
possible water line at Community Park for
community gardens and for baseball fields.
·
Volunteer community patrol system in parks.
·
Code of conduct for elected officials
presentation in July.
·
National code for building maintenance.
·
Completion of sidewalks from Brookfield to town
and small section in Emmit Gardens.
·
Community Park paved walking path – maintenance
to cut back growth.
·
Timbermill Run – gravel gap in sidewalk
Consent Agenda
Revised septic tier map created by County passed
by State – no change to town portion of map.
Consent agenda approved by unanimous consent.
Reports:
Treasurer’s Report –
Commissioner Sweeney reported on May 2013 cash
activity. Detailed report at Exhibit A.
Planning Commission Report
– Commissioner Joy reported that the planning
commission did not meet in the month of May.
II. Agenda Items
Fiscal year 2014 budget
This is a continued review of the 2014 Fiscal
Year budget which was presented by the Mayor at
the May 6, 2013 Town Meeting. Commissioner Joy
went over his review questions for the proposed
budget. During the review questions it was
discovered that in the general fund, line item
6100-other expenses for public safety and
line item 6600-capital outlay for parks and
recreation were duplicated as the cost for
this surveillance equipment also appears in the
CIP fund. This brought line item 6100-other
expenses for public safety from $8,300 to
$300 and line item 6600-capital outlay for
parks and recreation from $9,000 to $1,000;
which left $16,000 to reallocate. Also during
Board discussion the Board stated that they
would like to see more estimated detail in the
CIP Fund budget.
Motion:
to amend the general fund and the
CIP fund: reduce line item 6600-capital
outlay in parks and recreation from $9,000
to $6,000 ($5,000 would be for the purpose of
bleachers and water line) and the $11,000
balance be disbursed into the CIP fund into
curb gutter, sidewalk, road improvements for
a total contribution of $76,000.
Motion made by
Commissioner Hoover, second by Commissioner
Sweeney.
Motion:
to amend proposed motion to change the language
to water lines in town parks.
Motion made by
Commissioner Joy, second by Commissioner
Hoover.
Vote 5-0
in favor
Motion:
to transfer $23,900 in the CIP fund
out of town square improvements to create
a new line item for town square construction
drawings.
Motion made by
Commissioner Staiger, second by Commissioner
Hoover.
Vote 5-0
in favor
Motion:
to re-title town square improvements to
town square design consultants.
Motion made by
Commissioner Staiger, second by Commissioner
Sweeney
Vote 5-0
in favor
Motion:
to transfer $10,000 from 2014 contribution,
re-titled town square design consultants,
back to fund balance until project is fully
identified.
Motion made by
Commissioner Staiger, second by Commissioner
Joy.
Vote 1-4
motion failed
Motion:
that within the next 45 days the Mayor and
administration come back with a revised project
budget of the town square design consultant.
The budget should include all past and projected
future expenditures.
Motion made by
Commissioner Hoover, second by Commissioner
Staiger
Mayor Briggs interjected
that they will not find out about the grant
until mid July.
Motion:
to amend proposed motion to change the language
from within the next 45 days to the second
town meeting in August 2013.
Motion made by
Commissioner Hoover, second by Commissioner
Staiger.
Vote 5-0
in favor
Motion:
to approve the amended FY 2014 General Fund; CIP
Fund and Sewer/Water Enterprise Fund budgets.
Motion made by
Commissioner Hoover, second by Commissioner Joy.
Vote 5-0
in favor
Catoctin Youth Athletic Trail
This agenda item was
tabled to a future meeting.
Set Agenda Items for June 17, 2013 Town Meeting
1.
Emmitsburg Electrical Energy Efficiency Policy
2.
Emmitsburg Alternative Energy Policy
3.
Budget ordinance item related to CIP fund
4.
Budget ordinance item related to General Fund
5.
Addressing possible FY 2013 budget transfer
items
Consent Agenda Item
Appoint Richard Lindsey to Advisory Committee
III. Public Comments -
Loretta Sprankle, 25 Federal Avenue -
expressed complaints in regards to dogs on a
leash getting into her flower beds and not being
cleaned up after; cars speeding on Federal
Avenue. and children that are not walking
against traffic on their way to school;
concerned someone is going to get hurt.
IV. SIGN APPROVED TEXT AMENDMENTS AND/OR
RESOLUTIONS
