MINUTES
TOWN MEETING
September 3, 2013
Emmitsburg Town Office
Present:
Mayor Donald Briggs; Commissioners Clifford
Sweeney, Christopher Staiger, Patrick Joy, James
Hoover and Tim O’Donnell, President.
Staff present were Vickie Felix
and Dave Haller, Town Manager.
_________________________________________________________________________
I.
Call to Order
Commissioner Tim O’Donnell,
President of the Board of Commissioners, called
the September 3, 2013 Town Meeting to order at
7:30 p.m. Pledge of Allegiance was recited.
Approval of Minutes
The Minutes of the August 19,
2013 Town Meeting were approved as presented.
Commissioner Comments
Commissioner Sweeney announced
that the Emmitsburg/Thurmont community show will
be this coming weekend at the Catoctin High
School. The Town will be represented by
Commissioner Sweeney and Commissioner Hoover.
Mayor’s Comments
Mayor Briggs congratulated
Catoctin High School football team for their
first victory and to Mount Saint Mary’s for the
cooperation they show in allowing the Catoctin
Football team to practice on their all-surface
field in preparation for the game. Pastor John
Talcott will be organizing the Serve Maryland
Day.
Administrative Business - None
Consent Agenda
Approval of Election Judges
– to approve Joe Ritz III and
Sharon Hane as election judges. No objection;
unanimously approved. At this time staff
presented to the Board a suggestion to allow the
mayor or any appointed officer to recruit and
appoint someone as judge to try and fill at
least that third spot. Board appointed the
Mayor.
Amendment to Address Ordinance
– to approve Ordinance 13-10 Premise
Identification. Motion made by Commissioner
Joy and second by Commissioner Sweeney.
4-1 in favor, Hoover opposed.
Trail work day in October
– to approve October 27, 2013 as
a trail work day. No objection; unanimously
approved.
Reports:
Treasurer’s Report
- Commissioner Sweeney reported on August 2013
cash activity. Detailed report at Exhibit A.
Planning Commission Report –
no meeting in the month of
August.
II. Agenda Items
Presentation on the solar project
Mr. Jack Copus of Standard
Solar gave a PowerPoint presentation on the
solar project. They will design, engineer,
operate and maintain the project. They
developed a 1.1 megawatt ground mount which will
be located at 16707 Creamery Road that will feed
multiple town meters throughout the town. This
will be a 20-year Power Purchase Agreement
between UGI and the Town. They are looking at
doing this in two phases. Phase II will take
place when the WWTP is online. There was a
lengthy Board discussion and lots of questions.
Mr. Fred Ugast, of U.S. Photovoltaics, Inc. and
also spoke to explain the two approaches he took
when doing his analyzes for this PPA. Mayor
Briggs proposed to bring this back as an agenda
item at the September 16, 2013 Town Meeting and
have Standard Solar, Mr. Ugast and the attorney
who is doing the contract at the meeting along
with requested supporting documentation.
Paving bids for approval
Mr. Haller stated that four
companies were contacted to submit bids for this
project but only two were submitted. The bid
process was open for a one month period. Staff
recommended Frederick County Paving’s bid at
$87,600. Staff would like to get the paving
done in the month of October. The paving
project is for Eyster Lane, Gelwicks Lane, Hayes
Lane, Creamery Road, School Lane, West North
Alley and Armstrong Lane.
Motion:
- To accept staff’s bid
recommendation of the 2013 paving cost to be
done by Frederick County Paving at $87,600.
Motion by Commissioner Hoover,
second by Commissioner Joy
Vote: 5-0 in favor
PROPOSED CIP BUDGET TRANSFER
This agenda item was withdrawn by
Town Clerk.
Set Agenda Items for September
16, 2013 Town Meeting
-
Standard Solar presentation
and proposed contract
-
Square project timeline
-
Sign ordinance amendment
III. Public Comments - none
IV. SIGN APPROVED TEXT
AMENDMENTS AND/OR RESOLUTIONS
V. Adjournment
